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Application Accommodations and Privacy Policy

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Daniel J. Edelman Holdings, Inc. and its affiliated companies worldwide, which include Daniel J. Edelman, Inc., StrategyOne, Inc. d/b/a Edelman Intelligence, Zeno Group, Assembly Media, United Entertainment Group Holdings, LLC (UEG), The K Group Public Relations Company, d/b/a Krispr Communications, Edible, Inc., Edelman Miami Latin America Corp., The H & W Group, d/b/a Salutem, The R Group Public Relations Company, d/b/a Revere, and First & 42nd, Inc. (hereinafter referred to as either, “Edelman” “Company”, “We”, “Us” or “Our”) is an Equal Employment Opportunity/Affirmative Action Employer. The Company adheres to a policy of making all employment decisions without regard to race, color, religion, national origin, age, disability, veteran status, citizenship or any other protected classification which may be applicable under the law of the particular state or locality in which you are applying for employment with the Company. Edelman will make reasonable accommodation for disabled persons.
 
Application Assistance for People with Disabilities
If you are unable or limited in your ability to use or access Edelman’s career site as a result of a physical or mental impairment, you can request reasonable assistance (an “Accommodation”). We will be happy to assist you, so please send an email to Edelman.careers@edelman.com or call our Corporate HR department at 206-268-2243 to request an Accommodation. Please leave a voice message and a member of our HR department will endeavor to call you back within 3 business days. Please note that only requests for an employment application Accommodation will be returned. If you are calling to check on the status of your application or to report a technical issue, unfortunately, we will not be able to return your call.
 
Edelman is an equal opportunity employer of all protected classes, including veterans and individuals with disabilities. Click here to find out more about Equal Employment Opportunity.
 
ON-LINE HUMAN RESOURCES PORTAL PRIVACY POLICY
Edelman is committed to protecting the privacy of personal information you may provide Us on this website (the “Site”). We believe it is important for you to know how we treat your personal information. We updated this Privacy Policy effective as of September 30, 2016. The terms of this Privacy Policy apply to all users of this Site. If you do not agree with the terms of this Privacy Policy, you should immediately cease the use of this Site.


Privacy Shield
Edelman has self-certified with the U.S. Department of Commerce regarding the collection, use, and retention of personal data from European Union member countries in connection with the Privacy Shield Principles as part of the Privacy Shield program.  To learn more about the Privacy Shield program, and to view Edelman’s certification, please visit http://www.privacyshield.gov.


1. What personal and other information does Company collect about me on this Site?
In order for us to consider your resume or application for employment, you must register on the Site by creating a user name and password.  Once you register on the Site, Company, and its applicable service providers, including TALEO, will collect personally identifiable information that you may voluntarily provide on online forms, which may include: user registration, employment application or resume submission, contact requests, surveys, and other online activities. The personally identifiable information (“Personal Information”) collected on this Site can include some or all of the following: your name, address, telephone number, e-mail addresses, and any other information you may voluntarily provide as part of the application process provided through this Site. People sometimes forget to complete the process or to click “submit” at the end of the process, therefore, please understand that the Personal Information collected will be used in accordance with this Privacy Policy whether or not you actually complete the process. If you do not want us to maintain and use your Personal Information, please follow the instructions in Paragraph 4 below. By providing your Personal Information on the Site you are consenting to our use of the Personal Information as stated in this policy.


In addition to the Personal Information identified above, Our web servers, along with our service providers’ web servers, automatically identify computers by their IP addresses. Company and its service providers may use IP addresses to analyze trends, administer the Site, track users’ movement and gather broad demographic information for aggregate use. To emphasize, IP addresses are not linked to Personal Information. Further, Our Site may use technologies such as “cookies” to provide visitors with tailored information upon each visit. Cookies are a common part of many commercial websites that allow small text files to be sent by a website, accepted by a web browser and then placed on your hard drive as recognition for repeat visits to the Site. Every time you visit Our Site, Our servers, through cookies, pixels and/or GIF files, collect basic technical information such as your domain name, the address of the last URL visited prior to clicking through to the Site, and your browser and operating system. You do not need to enable cookies to visit Our Site; however, some parts of the Site and some services may be more difficult or impossible to use if cookies are disabled. To emphasize, cookies are not linked to any Personal Information while on this Site. 

 
2. What does Company do with the information collected?
Company and its service providers may use your Personal Information for any of the following purposes: (1)  to process any employment applications and/or resumes; (2) to consider your qualifications for employment opportunities within Edelman on a global basis; (3) to understand the use of the Site and make improvements; (4) to register you for online activities such as: surveys, employment applications, comment forms, or any other online interactive activities; (5) to respond to your specific requests; (6) to protect the security or integrity of the Site if necessary; (7) to comply with applicable law or legal process. Your Personal Information may be accessed by authorized personnel on a global basis as necessary for purposes related to the processing of your Personal Information as described. Company retains Personal Information only when it is relevant for the purposes of processing the Personal Information.


3. With whom does Company share the information?
When registering on this Site, you give consent for your Personal Information to be shared only with Company, its subsidiaries and affiliates (and any other current or future subsidiaries or affiliates) and all service providers, including TALEO, who have a need to know and/or process the information for the purposes of the proper and efficient operation of this Site.  In some instances, this may require that Your Personal Information be transferred to, processed, and stored on central servers in the United States or sent to individuals in the United States or elsewhere.  The laws regarding data privacy in the United States and other countries outside the European Union may provide less adequate protection for the rights and freedoms of individuals than do the laws which apply within the EU.  However, Your Personal Information will be processed in accordance with this Privacy Policy no matter where it is transferred. 


This Privacy Policy applies solely to those seeking potential employment with Company.  If you have provided, or choose to provide your Personal Information to Company or one of its affiliated companies through other websites or other means, then this Privacy Policy will not apply.


Company does not sell, rent or loan any Personal Information to third parties, and will only transfer, or otherwise disclose any Personal Information to third parties as set forth in this statement. Company may transfer or otherwise disclose Personal Information to third parties under the following circumstances:


(i) in connection with a lawful request by public authorities, such as a court order, subpoena, government investigation, or other request to meet national security or law enforcement requirements;
(ii) in the event of a corporate sale, merger, acquisition, or similar or contemplated event;
(iii) in working with third party service providers, including TALEO, to support the Site’s technical operation; or
(iv) in connection with processing a submitted resume and/or employment application. 


In the case of processing a submitted resume and/or employment application, Company and its affiliates may disclose your Personal Information to TALEO and any other third party necessary to further process your resume and/or employment application.  Further, Company may disclose your Personal Information to other related Edelman companies for their consideration and response for any positions within their market.   


Company complies with the Privacy Shield Principles for all onward transfers of personal data from the EU, including the onward transfer liability provisions. When Your Personal Information is transferred to service providers, it is done under a contract which requires the companies to, among other things, use the shared information only for the limited purposes for which it is provided to them in providing services to Company, not to transfer the information to another party, and to agree to hold the information securely and confidentially in accordance with this privacy policy, applicable law and the Privacy Shield privacy principles. 

 

In addition, circumstances where your Personal Information may be disclosed include:
• When you have consented
• Within Company and its affiliated companies in order to provide human resource administration, general business organization and governance purposes
• To comply with applicable laws
• To third parties as required by law, court order, subpoena or other discovery request
• To cooperate with lawful requests by government authorities such as those required to meet national security needs, or in a criminal investigation or to detect, investigate or prevent crime or injury to persons or property
• To defend your legal rights or the rights of other users of the Site, Company or its service providers, or to obtain legal advice on behalf of Company or its service providers

 

In addition to adhering to this Policy, and other policies and procedures regarding the privacy of personal information that Company has in place, when Your Personal Information is transferred from the EU, to Company in other countries, we require the recipient entity to enter into a contract regarding the use and processing of that information which incorporates certain standard contractual clauses approved by the Commission of the European Union. 


4. How do I access, correct, update, limit use of or delete my Personal Information?
You control the accuracy of your Personal Information. You may access and update your Personal Information by going to http://www.edelman.com/careers-and-culture/jobs/, selecting your country, signing into Taleo, and clicking on profile under your name. You are able to withdraw your application and, thereby limit or cease use of your Personal Information at any point by selecting your job page and clicking withdraw.


5. How does Company protect the security of my Personal Information?
Company uses and/or requires service providers to use administrative, technical, physical and organizational security measures (such as encryption and access controls) which are designed to protect all Personal Information from loss, misuse and unauthorized access, disclosure, alteration and destruction, taking into due account the risks involved in the processing and the nature of the Personal Information. We safeguard information according to established security standards, and periodically assess our methods of protecting information. 


6. What is the effective date of Company's Privacy Policy and how will Company notify me of changes to its Privacy Policy?
This Privacy Policy was last updated on February 22, 2017. Company will post any changes on the Site’s Homepage, so visitors have access to information about any changes to what information We collect, how We use it, and under what circumstances We disclose it. 


7. How does the Company assess and audit its own compliance? 
Edelman conducts compliance audits of its privacy practices to verify adherence to this Policy. All reported breaches or potential breaches will be investigated by appropriate personnel of Edelman, who will take such action as deemed appropriate based on the results of the investigation.


8. How do I contact the Company with questions or concerns?  (internal and independent recourse mechanisms)
If you have any further questions or concerns regarding the Company’s OnLine Human Resources Portal Privacy Policy and the use of your Personal Information, please contact the Company at applicant.privacy@edelman.com. Edelman will investigate and attempt to resolve complaints and disputes regarding use and disclosure of Personal Information in accordance with the principles contained in this Privacy Policy. In addition to such investigations, we monitor adherence to this Privacy Policy and investigate suspected infractions. Any employee that is determined to be in violation of this Privacy Policy or misuses Personal Information will be subject to disciplinary action, which may include termination.


As the Personal Information collected and processed via the Site is considered human resources data under the Privacy Shield Framework, Edelman has agreed to cooperate in investigations by, and comply with the advice of, the appropriate EU data protection authorities (“DPA”) in managing any dispute.  Further, Edelman is also subject to the applicable investigatory and enforcement powers of the U.S. Federal Trade Commission.  If you have questions or complaints regarding the use or disclosure of Personal Information in compliance with the principles of this privacy policy, you should contact Company first at applicant.privacy@edelman.com.  If contacting Company does not resolve your concern or complaint, you may raise your complaint with the relevant DPA where you live or work (see http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm for contact information). As further explained in the Privacy Shield Framework Annex I, a binding arbitration option is available in the event that residual complaints are not resolved by any other means.

 

Effective as of February 22, 2017

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